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What to Say in a ‘Thank You’ Email After a Job Interview

Writing a thank you email after an interview

November 30, 2020

Are you surprised that you need to write a thank you email, even after a job interview? Yes, you need to. Whether or not you are aware of this fact it’s one of the important actions you will need to take to land your dream job.

Since the coronavirus pandemic millions of individuals have lost their jobs. This does not mean that employers are not hiring again, but the challenge is that there are a limited number of vacant job positions as compared to the number of persons looking for jobs. Therefore, employers have started considering sending a ‘thank you’ email or note after an interview as one of the major criteria to selecting their successful candidates. Another major reason is that employers want to hire employees who will reach out to customers and build a healthy, positive, long-term relationship with customers. Sending a thank you email after your interview is a major pointer to helping recruiters know that you possess this silently-desired skill.

Wondering about what to say and how to write a ‘thank you’ email after an interview? No worries. Here is a guide to what you are expected to include in your ‘thank you’ email to make it attractive and acceptable to your prospective employer or hiring manager.

1. Establish a clear and personalized subject line

Each email you are sending should be addressed to each of your interviewers. This will impress your interviewer and also serve as a signal to your interviewer that you are intentional about your message and that the email is just for him or her. 


Subject line: Thank You John!

Greeting: Hello John,

2. Show Appreciation

Let your interviewer know how grateful you are for the time they have spent in conversation with you. This is a proof that you acknowledge his or her presence in the interviewing session.

3. Highlight one of the major issues that was discussed during the interview

Explain what excited you about the topic and what you have learned and the challenge you have picked-up from the topic. Let the interviewer know how you intend to provide a solution to a major problem that the organization might be experiencing in relation to the subject discussed.

4. Restate your experience

Briefly relate how your experience in your current job role can be used in the realization of the organizational goal as related to the role you were interviewed for.

5. Reiterate reasons why the company should be excited to hire you

In one point, state how you will be a great asset in enhancing the productivity of the organization.

6. Open up the conversation

Let the interviewer know that you are open to giving any further information that might be needed from you in regard to the role you were interviewed for.

7. Invite feedback

Let the interviewer know that you are expecting feedback from them and you are ready to undertake any further steps as required in the recruitment process.

8. professional sign-off

End your email message with a professional sign-off.


Thank you for your time,

Yours sincerely,

9. Include Appropriate Social Media Links

In addition to your your contact phone number, email address, and website, include links to social platforms such as LinkedIn, Facebook, Instagram, and Twitter. For your best interest, include links to your website or social media accounts which contain content or job portfolios only related to the position you have applied for.

Many hiring managers will surely want to check you out in order to connect with you and find out what you are capable of doing as related to your applied job role. If you have contents that might seem displeasing to your prospective employer on any of these links, please don’t add the links to the email message. 

The Bottom Line

Make sure that you keep your message simple and brief. There should be no unethical statements or informal jokes. A maximum of 4 to 5 paragraphs in simple sentences is good for your email message.